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Navigate 2021 Privacy Notice

Last updated: April 22, 2021

SailPoint Technologies, Inc. ("SailPoint," “us,” “we,” or “our”), respects your right to privacy. This Privacy Notice explains who we are, how we collect, share and use personal information about you, and how you can exercise your privacy rights. This Privacy Notice applies to personal information that we collect through the website for Navigate 2021: The Identity Governance Conference (the “Event”), located at https://www.workcast.com/ControlUsher.aspx?cpak=1710269387807040&pak=8879763831015023 (“Website”) and to any other personal information that we may collect from you in connection with the Event.

This Privacy Notice does not apply to information about businesses or other non-individual users.

If you have any questions or concerns about our use of your personal information, then please contact us using the contact details in the “How to contact us” section at the bottom of this Privacy Notice.

What does SailPoint do?

SailPoint is a provider of enterprise identity governance software and services, headquartered in the United States.

For more information about SailPoint please see the “About” section of the SailPoint website at https://www.SailPoint.com/company/.

What personal information does SailPoint collect and why?

The personal information that we may collect about you broadly falls into the following categories:

  • Information that you provide voluntarily

    When you use the Website and attend the Event, certain parts of the Website may ask you to provide personal information voluntarily. In particular, we will ask you to provide your contact details, including your name, company information, title, email address, and country of residence, and additional information such as your goals for attendance in order to register for the Event. In addition, you may also choose to provide personal information to us as part of your interactions or communications with us in connection with the Event.

  • Information that we collect automatically

    When you visit the Website, certain information may be collected automatically from your device. This information may be considered personal information under applicable data protection laws.

    Specifically, the information which is collected automatically may include information like your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information. We may also collect information about how your device has interacted with the Website, including the pages accessed and links clicked.

    Collecting this information enables us to better understand the visitors who come to the Website and attend the Event, where they come from, and what content on the Website or within the Event is of interest to them. We may use this information for our internal analytics purposes and to improve the quality and relevance of the Website and the Event.

    Some of this information may be collected using cookies and similar tracking technology, as explained further under the heading “Cookies and similar tracking technology” below.

  • Information that we obtain from third party sources

    From time to time, we may receive personal information about you from third party sources but only where such third parties have represented that they either have your consent or are otherwise legally permitted to disclose your personal information to us. Specifically, when you use the WorkCast, Inc. (“WorkCast”) platform (the “Platform”) to virtually attend the Event, we may be provided with the following information:

    • Contact details, including your name, company information, title, email address, and country of residence;
    • Geolocation data;
    • IP address;
    • Cookies and similar tracking technology;
    • Internet service provider;
    • Attendee identification number or other conference-specific identification number; and
    • Computer hardware used to access the platform.

    To the extent relevant under applicable data protection laws, we are the “controller” or “business,” as applicable, with respect to personal information collected through the Platform, and WorkCast is the “processor” or “service provider,” as applicable, with respect to such personal information. WorkCast is contractually restricted to limit its processing of your personal information pursuant to its agreement with us; however, you are encouraged to review WorkCast’s Platform Privacy Notice at https://info.workcast.com/privacy.

In general, we will use the personal information we collect from you only for the purposes described in this Privacy Notice or for purposes that we explain to you at the time we collect your personal information. However, we may also use your personal information for other purposes that are not incompatible with the purposes we have disclosed to you (such as archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes) if and where this is permitted by applicable data protection laws.

Who does SailPoint share my personal information with?

We may disclose your personal information to the following categories of recipients:

  • to our group companies, third party services providers and partners who provide data processing services to us (for example, to support the delivery of, provide functionality on, or help to enhance the performance or security of the Website or Event), or who otherwise process personal information for purposes that are described in this Privacy Notice or notified to you when we collect your personal information.
  • to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights and property, or (iii) to protect your rights, property or safety or those of any other person;
  • to a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger or acquisition of assets or any part of our business;
  • following your registration for the Event, to exhibitors and sponsors in connection with the Event and in accordance with the separate privacy policies of each individual exhibitor or sponsor; and
  • to any other person with your consent to the disclosure.

If you are a visitor from the European Economic Area or Switzerland, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.

However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.

If we ask you to provide personal information to comply with a legal requirement or to perform a contact with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).

Similarly, if we collect and use your personal information in reliance on our legitimate interests (or those of any third party), we will make clear to you at the relevant time what those legitimate interests are.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the “How to contact us” heading below.

Cookies and similar tracking technology

When you use the Website to attend the Event, WorkCast will use cookies and similar tracking technology (collectively, “Cookies”) as part of operation of the Platform to collect and use personal information about you. To learn more about the cookies that WorkCast uses and your rights, please visit WorkCast’s Privacy Policy at https://info.workcast.com/privacy and cookie terms at https://info.workcast.com/cookie-policy.

International data transfers

Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).

Specifically, our website servers are located in the United States, and our third party service providers and partners operate around the world. This means that when we collect your personal information, we may process it in any of these countries.

However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Notice.

Data retention

We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements).

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

Your data subject rights

You have the following data subject rights:

  • If you wish to make a request to access, correct, update or delete your personal information, you can do so at any time by contacting us using the contact details provided under the “How to contact us” heading below. If you are a California resident, see below for additional information. We will abide by requests as required by applicable data privacy legislation.
  • You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. To opt-out of other forms of marketing (such as postal marketing or telemarketing), then please contact us using the contact details provided under the “How to contact us” heading below.

If you are a resident of the European Economic Area or Switzerland, you can also:

  • Object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided under the “How to contact us” heading below.
  • Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
  • You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

California Residents’ Rights

If you are a California resident whose information is covered by the California Consumer Privacy Act (the “CCPA”), you may have certain rights regarding Personal Information we may have collected about you, as described in our general website Privacy Statement.

Exhibitors and Sponsors

By registering for the Event, you acknowledge that SailPoint will share your contact data with exhibitors and sponsors of the Event. You will then be subject to the communications and privacy policies of the applicable exhibitors or sponsors, and you must contact those exhibitors or sponsors directly in connection with any opt-out or data access, rectification or deletion requests that may be available in your state or country of residence.

Updates to this Privacy Notice

We may update this Privacy Notice from time to time in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws.

Accessibility Policy

SailPoint is committed to ensuring that our communications, including our Website, are accessible to people with disabilities. Our Website is designed to meet recognized industry standards of accessibility. To make accessibility-related requests or report barriers, please contact us at 1-512-346-2000 or contact us at legal@sailpoint.com.

How to contact us

If you have any questions or concerns about our use of your personal information, please contact our data protection officer using the following details:

SailPoint Technologies, Inc.
c/o Privacy Manager
11120 Four Points Dr.
Suite 100
Austin, Texas 78726, USA
Email: privacy@sailpoint.com
Toll-free number: 1-877-378-1220.